🛠️ Direct and Manage Project Work

🎯 Purpose of This Process

To lead and coordinate the execution of the project management plan by:

• 🏗️ Doing the work to build the project deliverables
• 🧩 Integrating all activities under one cohesive execution plan
• 🔄 Managing change, gathering performance data, and resolving issues

🚦 You Are Here: Executing Process Group

📊 Integration Focus

The PM integrates people, processes, and plans across disciplines—ensuring the project moves forward as a single, unified effort.

⚙️ Key Actions of the Project Manager

💼 Activity	🎯 Purpose
🏗️ Lead Execution	Coordinate deliverable creation
🧾 Manage Issue Log	Track and resolve problems
📊 Gather Work Performance Data	Collect info on work results
🔁 Implement Approved Changes	Complete actions from change requests
🧑‍💼 Facilitate Meetings	Keep communication and collaboration alive
🧱 Use Work Authorization System (PMIS)	Assign work systematically
🚫 Remove Impediments	Help the team stay unblocked
🔄 Improve Processes	Identify and implement improvements
📣 Keep Stakeholders Informed	Communicate status and changes effectively

🧠 Work Authorization System

Ensures that work is performed at the right time, by the right people, in the right sequence.

🧱 Imagine This...

A massive construction site with hundreds of workers:

Can the plumber and electrician work in the same small room at the same time? ❌ No.

✔️ A Work Authorization System prevents this by issuing formal go-ahead signals to start specific work packages.

• 🖥️ Often part of a PMIS (Project Management Information System)
• 📌 Not project-specific—usually organization-wide
• ✅ For the exam: Know what it is, how it’s used, and its role in complex environments.

🧑‍🤝‍🧑 Meetings Matter

📍 Meeting Type	🧭 Description
🙋‍♂️ Standups (Agile)	Quick, informal daily check-ins
📅 Planning Meetings	Define upcoming work, e.g., iteration planning
🧠 Lessons Learned	Share what worked and what didn’t
⚠️ Risk & Change Control	Assess threats and make decisions
📣 Status Updates	Keep everyone aligned and informed

📤 Outputs of Direct and Manage Project Work

📦 Output	💬 Description
✅ Deliverables	Finished products or components
📈 Work Performance Data	Raw info on completed activities (e.g., hours logged, % complete)
🔁 Change Requests	Requests to alter the plan
📚 Project Documents Updates	E.g., issue log, activity list, risk register
🏛️ Organizational Process Assets Updates	Company knowledge, policies, and procedures refined

📊 Figure 4.4 - Process Flow

💡 Key Takeaways

• ✅ This process is about leading the charge in execution
• ✅ The PM is both a facilitator and a servant leader
• ✅ Work must be authorized and coordinated
• ✅ Change requests and updates are natural and frequent
• ✅ Communication and issue tracking are daily responsibilities