Project Management Roles Responsibilities - PMP Exam Prep 2023

Project Manager

  • Assigned to the project no later than initiating
  • Be a servant leader
  • Apply project management knowledge and skills
  • Assist team and stakeholders
  • Identify and analyze constraints and assumptions
  • Lead and direct project planning
  • Control the project, measure performance, and determine variances
  • Integrate project components into a cohesive whole
  • Determine need for change requests
  • Influence team success through communication and cultural awareness
  • Be proactive in problem-solving
  • Perform project closing for phases and project
  • Select appropriate processes
  • Write the project charter
  • Identify and engage stakeholders
  • Identify and deliver required quality levels
  • Manage project knowledge and lessons learned
  • Use rewards and recognition
  • Solve problems and remove impediments
  • Demonstrate ethics and leadership
  • Manage and control resources
  • Keep team focused on risk management
  • Coordinate team-stakeholder interactions
  • Monitor risk, communications, and stakeholder engagement
  • Finalize and gain approval of project management plan
  • Use metrics to identify variances and trends
  • Work with team to resolve variances
  • Approve or reject changes as authorized
  • Ensure professional interactions

Agile Team Leader

  • Be a servant leader
  • Ensure processes are understood and followed
  • Remove impediments for the team
  • Help identify requirements
  • Help identify and analyze constraints and assumptions
  • Help identify and engage stakeholders
  • Participate in risk management
  • Apply ground rules or team charter
  • Help resolve conflict
  • Ensure common understanding of project and product visions
  • Facilitate communication and cultural differences
  • Attend team meetings (standups, planning, reviews, retrospectives)

Product Owner

  • Represent value management for team and stakeholders
  • Help identify and engage stakeholders
  • Help identify requirements
  • Help identify constraints and assumptions
  • Prioritize product and iteration backlogs
  • Keep the backlog updated
  • Participate in risk management
  • Attend team meetings (standups, planning, reviews, retrospectives)
  • Ensure common understanding of project and product visions

Project Sponsor

  • Provide high-level scope and requirements
  • Participate in developing business case and vision
  • Guide project approval process
  • Define measurable objectives
  • Determine priorities between constraints
  • Maintain project support
  • Serve as project spokesperson
  • Facilitate organizational buy-in
  • Communicate project vision
  • Provide time for team planning
  • Determine management reports needed
  • Help identify project risks
  • Support project manager and team efforts
  • Protect project from unnecessary changes
  • Enforce quality policies
  • Provide expert judgment
  • Help evaluate trade-offs
  • Provide funding
  • Dictate milestones or end date
  • Advocate for the project
  • Approve project charter
  • Encourage finalization of requirements and scope
  • Balance stakeholder priorities
  • Approve or defer changes
  • Resolve conflicts beyond project manager’s control
  • Provide formal acceptance of deliverables
  • Enable efficient deliverable transfer

Project Team

  • Help identify and involve stakeholders
  • Help identify requirements
  • Help identify constraints and assumptions
  • Help create WBS or product backlog
  • Decompose work packages or stories into tasks
  • Identify dependencies between activities
  • Provide schedule and cost estimates
  • Participate in risk management
  • Comply with quality and communications plans
  • Execute project management plan
  • Attend project team meetings
  • Recommend project changes
  • Implement approved changes
  • Share acquired knowledge
  • Contribute to lessons learned

Stakeholder (Customer)

  • Help create the project charter
  • Be involved with governance
  • Approve project changes
  • Attend reviews and accept/reject deliverables
  • Bear risk ownership
  • Participate in phase gate reviews
  • Identify issues
  • Identify constraints and assumptions
  • Identify requirements and project scope
  • Manage risk
  • Help develop project management plan or backlog
  • Help document lessons learned
  • Provide expert judgment
  • Participate in change control board

Functional Manager

  • Assign individuals to the team and negotiate resources
  • Manage activities within their functional area
  • Participate in project planning
  • Provide subject matter expertise
  • Participate in risk identification
  • Approve final schedule for resources
  • Recommend project changes
  • Support historical records collection
  • Provide rewards and recognition
  • Apply ground rules or team charter
  • Inform project manager of other demands
  • Sit on change control board
  • Participate in rewards and recognition
  • Improve resource utilization
  • Participate in quality management
  • Approve project management plan for resources
  • Assist with resource-related issues

Program & Portfolio Manager

  • Program Manager: Manage related projects for coordinated results
  • Program Manager: Ensure projects support strategic goals
  • Portfolio Manager: Direct projects and programs
  • Portfolio Manager: Ensure projects provide organizational value
  • Portfolio Manager: Provide oversight to adjust projects
  • Portfolio Manager: Guide and support project managers
  • Portfolio Manager: Gather executive support for projects
  • Portfolio Manager: Optimize resource investment returns